Herding Cats
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The product

All your logisticsin one system

See the Herding Cats app manage all the hard stuff...
Everything from staffing to the P&L in your accountant's hands.

01Staff it in one click02Book before fares climb03A judge cancels04Show day · the app05Load-out · scan & count06The report is done

01 · MONTHS OUT · STAFFING

Staff the weekend in one click.

Availability, home airport, season load & flight intelligence are already in the system. One click staffs every position with the ideal staff (with reasons you can read).

Weekend 12 · Apr 23-25

2 events this weekend

Nashville Fall ClassicBNA

  • Judge

    —

  • Judge

    —

  • Judge

    —

  • Event mgr

    —

  • Stage mgr

    —

  • Media

    —

Charlotte RegionalCLT

  • Judge

    —

  • Judge

    —

  • Judge

    —

  • Event mgr

    —

  • Stage mgr

    —

  • Awards

    —

One gig per weekend is enforced across both events at once. Reasons are the engine's own — travel, availability, season load. It never cites pay.

  • Ranked by flight cost, availability, and season load
  • Swaps generate the travel cleanup automatically
  • Staff see only their weekends in their own portal

02 · FOUR WEEKS OUT · TRAVEL

Book flights before they get expensive.

Fares are sane until about four weeks out. The radar ranks weekends by what waiting is costing, with real fares beside each name.

Flight Pricing Dashboard

Save money by booking flights at the ideal time 

BOOK ASAPUnder 21 days · Price hikes & availability issues possible
  • BNA

    Nashville Fall Classic

    3 flights unbooked · Priya Anand · outbound missing

    6d
  • CLT

    Charlotte Regional

    1 flight unbooked · Home airport still TBD for 1 staffer

    17d
BOOK SOON21–28 days · Good time to book
  • SDF

    Louisville Showcase

    Book this week

    24d
  • RIC

    Richmond Regional

    Book this week

    27d
Still cheap28+ days · Keep an eye out for rate drops
  • ATL

    Atlanta Winter Open

    Not yet

    41d
  • TPA

    Tampa Nationals

    Not yet

    63d

Judge shortlist · Nashville

Live fares

  • Alexis Chen

    PDX → BNA · direct

    $284

  • Bryce Coleman

    Drives 2h 15m from Knoxville

    No flight needed

  • Renata Silva

    ATL → BNA · one stop

    $412

Live Flight Pricing add-on · $29/mo

Rooming · Gaylord Opryland

12 rooms · cutoff Thu 5 PM
Dana W.Marcus R.
Priya A.Sofia M.
Kelsey M.Grace L.
Andre B.Victor R.
Nate O.Tom B.
Alexis C.Renata S.
Ray W.single
Jordan D.single
Judges 3Sofia?
Mediacrew
—open
—open

Roommate rules and preferences respected

03 · THURSDAY NIGHT · DISRUPTION

A judge cancels. The plan is already written.

Your playbook reads this event — booked flights, who's already flying in, studio conflicts — and becomes a checklist the whole team can work.

Jordan Diaz can't make it (Judge)

2/9 done

  • Check for a backup already traveling to this event

    Right nowStaffing coordinatorYour playbook

  • Call possible replacements, starting with people who said yes in the fall

    Right nowStaffing coordinatorYour playbook

  • Screen the replacement for studio conflicts

    Right nowEvent managerYour playbook

  • Cancel or credit Jordan's flights before the 24-hour window closes

    TodayTravel coordinatorFrom this event

  • Re-check the room block — Jordan was rooming with Marcus

    TodayTravel coordinatorFrom this event

Who to call

Likelihood, then travel, then rate

  • Alexis Chen

    Said yes in the fall

    Direct PDX → BNA · $450/day

  • Bryce Coleman

    No sheet on file

    Drives 2h 15m · $400/day

  • Renata Silva

    Said no in the fall

    One stop via ATL · $475/day

Six starter playbooks

Someone drops outVenue problemSchedule shiftsTruck breaks downWeather threatSomething else

Playbooks are dynamic and learn from how you handle issues.

04 · SHOW DAY · THE iOS APP

Every staffer's weekend, in their pocket.

Call times, rooms, and flights on every phone. Changes push instantly, and the event manager sees who's here — no group text required.

Event manager · Kelsey

Who's on site

10 of 14 here
  • Dana WhitfieldChecked in
  • Marcus ReyesChecked in
  • Priya AnandETA 8:12
  • Kelsey MooreChecked in
  • Grace LinChecked in
  • Sofia MarchettiNot yet
  • Victor RuizNot yet
  • Nate OkaforNot yet

+ 6 more checked in

Show director · broadcast

Sent from the schedule

Session 2 pushed 20 min — judges' table at 1:35, not 1:15. Awards staging unchanged.

Pushed to 14 staffTimeline updatedArrive-by times recomputed0 seen
7:52▮▮ 89

Morning, Priya

Show day · Nashville Fall Classic

Running now

Nashville Fall Classic

Now Day 1 of 2

Oct 17–18 (Sat–Sun) · Gaylord Opryland

Open eventSeason board

Call time

8:30

Judges' brief · Ballroom C

Changes

0

Nothing moved yet

Crew

10 of 14 here
DW

Dana Whitfield

Judge

Here
PA

Priya Anand

Judge

ETA 8:12
TodayEventsInboxMe

iOS app in TestFlight beta now; App Store next. Staff see only their own weekends. Drivers get the same app scoped to their runs.

05 · SUNDAY 9:30 PM · LOAD-OUT

Load-out has never been easier.

Every case has a QR label. Scan the QR on a case to log its contents. Broken or missing items are immediately queued for replacement.

Case #12 — load-out check

Scanned as the case closes · tap each item — try it

Restock queue

Nobody writes this list. The counts are the list.

Nothing yet — keep counting.

Gear & Trucking add-on · $49/mo · zones, drivers, truck runs, QR cases

06 · SUNDAY NIGHT · THE REPORT

Did Nashville make money?
Yep, and here's exactly how much...

Nobody coded an expense — the block, the payroll, the freight, the merch count each wrote its own line. The report is done before the truck is.

P&L · built itself

Nashville Fall Classic

  • Registration payments

    $100,432 from 42 studios − $2,006 refunds

    98,426

  • Merchandise sales

    $24,380 sales − $8,915 COGS

    15,465

  • Concessions

    $4,120 sales − $1,485 COGS

    2,635

  • Travel

    Flights $11,304 + cars & rideshares $3,024

    (14,328)

  • Venue

    Signed contract · $8,000 hall + $1,500 AV

    (9,500)

  • PayrollEstimated

    17 staff × day rates × 3 event days

    (10,200)

Net · margin 64%

$82,498

Season · 2026

Nashville

+34%

Boise

+64%

Columbus

+41%

Louisville

+12%

Phoenix

+28%

Three brands roll up into one table and drill back down to the weekend.

Debrief · sent Sunday 10 PM

31 of 43 back

“Sound check ran 40 min late — same as Louisville.” Patterns show up across the season, not in someone's memory.

Debriefs & Surveys add-on · $29/mo

nashville-oct-2026.qbo · journal file ready for your accountant

What's in the box

The season runs on the core. Add the rest when you need it.

The Herding Cats app is free for up to 5 events.
Add-ons are monthly or annual upgrades — all included in Kitten Kaboodle.

Core · included

Everything the weekend needs

  • Season calendar & events
  • Staffing with AI suggestions
  • Availability & staff portal
  • Flights, hotels & rooming
  • Arrive-by times & timelines
  • Disruption playbooks
  • AI assistant
  • Document import & onboarding

Finance

$99/mo

P&L, bills, invoices, settlement — and QuickBooks-ready files.

Per-event P&L · budgets · QuickBooks export

Gear & Trucking

$49/mo

Zones, drivers, truck runs, QR-labeled cases with manifests.

Freight zones · driver portal · QR case scans

Live Flight Pricing

$29/mo

Real round-trip fares beside your staffing shortlist.

Fares per candidate · pay per lookup

Debriefs & Surveys

$29/mo

Debriefs that send themselves and come back as patterns.

Auto-sent after each weekend · trends across the season

Tour Website

$29/mo

A tour page that updates itself — paste one line, never edit again.

Embeds on your site · updates from the season calendar

Registration

Coming soon

Studios enter themselves — live checks, no locked forms, Stripe payouts.

Studio portal · live validation · Stripe payouts

Full price list and plan tiers on Pricing.

On the roadmap

Shipped. Building. Next.

Competition-day tools — scoring, tabulation, judging, routine scheduling — are next. Same platform, so the whole business runs in one place. Follow the yarn.

Live · 14Beta · 10Building · 3Exploring · 3
The full roadmap

Live

Shipped and in use

  • Show-day settlement

    Cash boxes, card-reader batches, and merch counts are settled the night of the show, and land in that event's P&L before anyone drives home. Miscounted? Undo reverses every posting and reopens the sheet.

  • QuickBooks journal export

    The season's revenue and costs leave as balanced journal entries, already coded by brand and by event. Your accountant imports them; nobody rebuilds a P&L from spreadsheets.

  • The time-off calendar

    Staff are assumed available and mark the exceptions on a real calendar. Admins see the whole season's gaps at a glance.

  • Document intake

    Drop in the paperwork you already have — schedules, rosters, rooming lists — and the app builds itself from it.

+ 10 more shipped

Beta

With design partners now

  • An iOS app for the road

    The event-day brief, schedule changes, and push updates in every staff pocket — built for hallways, not desks. In TestFlight beta now; App Store next.

  • The show-day schedule builder

    Drag-and-drop routine scheduling and running orders that hold up backstage — stage-ready, built for the day itself rather than the office.

  • Spreadsheet view, where you want it

    Events, inventory, and registrations can flip from cards to a dense sortable table — the spreadsheet your operators already think in, one toggle away. Each person's choice sticks, per page.

  • Flight-credit tracking

    Airline credits from cancelled flights live in the system with their deadlines and rules, and surface the moment you book or staff someone who could use one. Nothing expires forgotten in an inbox.

+ 6 more in beta

Building

In active development

  • Deeper document-driven setup

    More of the app assembling itself from your paperwork — every new import type means less typing between you and a running season.

  • Award purchasing & fulfillment

    Order trophies, medals, and swag against real registration counts — and know what's arrived before the truck leaves.

  • Accounting sync, hands-free

    The same event-coded entries, pushed into your accounting system on their own instead of downloaded and imported. Month-end stops being an errand.

Exploring

Talking to customers

  • Live scoring, judging & tabulation

    Judging panels, scoring, and tabulation built for real venues — including the ones where the Wi-Fi fights back. Judges tap; placements come out the other end, in the same platform that ran the weekend.

  • Photo & video delivery

    Families get their dancer's moments without the USB-stick scramble — delivered by the same system that ran the event.

  • Event-manager broadcasts

    One message to every studio, family, or staffer at the event — sent from the schedule, not somebody's personal cell.

Upcoming integrations

  • Slack
  • Microsoft Teams
  • Google Calendar
  • Gmail
  • Outlook

Start your season

Run your next weekend this way

Start free with up to 5 events. Nothing to install, nobody to call.

Start freeSee pricing
  • Free for up to 5 events
  • No card required
  • Cancel any time